The AI Never Sees Your Patients' Real Identifiers
PodScribe automatically strips 11 types of Protected Health Information before any data reaches the AI. Patient names, dates of birth, Social Security numbers, insurance IDs, and more are replaced with non-identifying tokens. The AI processes only de-identified data. Real identifiers are restored only in the final output delivered to you.
How It Works
Every AI request passes through our proprietary de-identification engine automatically. No configuration required.
Clinical Data Enters
Transcripts, clinical context, uploaded documents, and note content containing patient information are submitted for AI processing.
PHI Guard Strips Identifiers
Our enterprise-grade engine detects and replaces all 11 PHI types with non-identifying tokens. Date of birth becomes calculated age for clinical context.
AI Processes Safely
The AI generates notes, audits, and analyses using only de-identified tokens. Real patient identifiers are restored only in the final output delivered to you.
This happens automatically on every request. You don't configure it. You don't enable it. It just works.
What Gets Protected
11 categories of Protected Health Information are automatically detected and replaced with non-identifying tokens before any AI processing occurs.
Patient Names
First, last, and full names in all common formats
Date of Birth
Replaced with calculated patient age for clinical context
Social Security Numbers
Detected and removed before AI processing
Phone Numbers
Mobile, office, and fax numbers in all formats
Email Addresses
Patient and contact email addresses
Street Addresses
Full addresses including city, state, and ZIP code
Insurance Member IDs
Subscriber, policy, and beneficiary identifiers
Claim Numbers
Insurance claim reference numbers
Group Numbers
Insurance group identifiers
Medical Record Numbers
MRN and chart identifiers
Account Numbers
Patient account and billing identifiers
Enterprise-Grade Protection
PodScribe's proprietary de-identification engine goes beyond standard HIPAA encryption. While encryption protects data in transit and at rest, our engine ensures the AI model itself never processes real patient identifiers.
- Proprietary enterprise-grade de-identification engine
- Intelligent age substitution preserves clinical relevance
- Runs automatically on every AI-powered request
- Complete audit trail of all de-identification operations
- Zero provider action required — fully transparent process
Defense in Depth
Most AI clinical scribes rely solely on encryption and Business Associate Agreements. PodScribe adds an additional critical layer: de-identifying patient data before it ever reaches the AI model.
- AES-256 encryption at rest
- TLS 1.2+ encryption in transit
- PHI de-identification before AI processing
- US-based Azure HIPAA infrastructure
- Signed Business Associate Agreements
Protected Across All AI-Powered Features
PHI de-identification runs automatically every time your data is processed by the AI — across every feature in the platform.
Clinical Note Generation
Patient identifiers are stripped from transcripts and clinical context before the AI generates your note.
Compliance Auditing
Notes are de-identified before the AI analyzes coding accuracy, LCD compliance, and documentation sufficiency.
Compliance Note Revision
Original notes, audit results, and attestation data are all de-identified before the AI generates revised documentation.
Billing Analysis
Clinical notes are de-identified before the AI analyzes CPT codes, modifiers, and diagnosis pointers for your superbill.
Document Analysis
Uploaded documents — denial letters, EOBs, referrals — are de-identified before the AI processes them.
EHR Field Mapping
Note content is de-identified before the AI maps clinical data to your EHR system fields.
Your Patients' Privacy Is Non-Negotiable. Neither Is Ours.
Enterprise-grade de-identification on every request. AES-256 encryption. US-only HIPAA infrastructure. Signed BAAs. Automatic data expiration.
30 days free with credit card. Cancel anytime.